US Deposits
On occasion we will get a check from either Acquisitions department or from Interlibrary loans in US dollars.
Any US cheques need to be deposited separately from our daily sales account, as they have different account numbers and are applied to different budget lines at Financial Services.
Any US cheques need to be deposited separately from our daily sales account, as they have different account numbers and are applied to different budget lines at Financial Services.
There is a separate deposit book for this account, which can be found at the desk of the staff member responsible for doing the Daily Deposit. It is a yellow three part deposit form which will need to be completed and put in an envelope along with the check. Only the first to copies of the form are deposited. The third one should be stapled to the Daily Sales form. Place the two completed copies in a letter size envelope, then seal and tape the envelope before adding it to the deposit.
The Daily Sales form will need to be prepared as well. The only information needed on this form is the budget number (this number is provided by Acquisitions or Interlibrary Loans), to which the value was added in the Category section. In the Deposit Information section show the amount of the check in the US deposit section. In the Total section again show the amount of the check.
Sign the form in the” prepared by” and date it & have it signed by the Access Services Manager in the ‘Approved By’ section.
Also, prepare a gray deposit bag, indicating the Canadian $ amount and how much was US $'s, recording the bag number on the Daily Sales form.
For example we would write on the bag:
SMU Library12-5
$150.00 CDN
$50.00 US
August 29, 2011
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The Daily Sales form will need to be prepared as well. The only information needed on this form is the budget number (this number is provided by Acquisitions or Interlibrary Loans), to which the value was added in the Category section. In the Deposit Information section show the amount of the check in the US deposit section. In the Total section again show the amount of the check.
Sign the form in the” prepared by” and date it & have it signed by the Access Services Manager in the ‘Approved By’ section.
Also, prepare a gray deposit bag, indicating the Canadian $ amount and how much was US $'s, recording the bag number on the Daily Sales form.
For example we would write on the bag:
SMU Library12-5
$150.00 CDN
$50.00 US
August 29, 2011
Back to Services Offered