Closing the Library Checklist
One Hour Before Closing
- All available staff should return to the Circ. desk to assist with Closing procedures.
- Empty the outside book-drop and check in any items.
- Check in any items returned to the indise book-drop as well.
- Make up book-trucks, if needed.
- Check and fill paper in all photocopiers, printers and the fax machine.
- Record statistics of faxes sent and received, file the fax forms and record study-room bookings.
- Arrange books in the Metro Book-Truck bins neatly, placing all packages together in one bin.
- Clean up any guest print jobs that have not been claimed throughout the day.
20 Minutes Before Closing
- All available staff should return to the Circ. desk to assist with closing procedures.
- One or two staff members do a round of the stacks and study areas (not the washrooms) to let patrons know that we are closing.
- Advise patrons at the guest computers to finish their print jobs and retrieve them from the Circ. desk.
- Do a final round of pickups in the lobby and photocopier area; re-shelve items after recording numbers on the stacks sheet.
- Check that all laptops are turned off and plugged in for re-charging.
- Verify that all laptops have been returned and checked-in.
- Tidy the desk area; forward any books, notes, messages, etc. to the appropriate staff members.
10 Minutes Before Closing
- The staff member at the desk prepares for closing the cash, while the backup remains to serve patrons and complete remaining tasks.
On The Hour
- Security personnel will arrive and begin checking the entire library to make sure all patrons have left.
- the staff member at the desk proceeds with closing the cash.
- Lost and Found items are recorded and stored.
- Security will advise desk staff, when they have completed their rounds, that the library is secure.
- The backup staff member will lock the laptop cupboard and the 'Lost and Found Valuables' drawer.
- Ensure the library "fireplace" is turned off.
- Ensure all keys are returned to their designated spots.
- Secure the cash, cash register keys and associated material in the safe.
- Do a final check of the desk to see that everything is secure and tidy before leaving the building.