Tracking the Information
On the ‘S’ drive, you will find an Excel spreadsheet where you will need to record the patron’s name and student ID number (S:/Circulation/Food For Fines/Patron List for 2009).
We record this information so that, afterwards, we can go back into the patron’s record and remove the Local Notes. There is no need to leave the notes there, once FFFs week is over. By doing this, the records will be clear for the following year.
Once you record the patron’s information, save the spreadsheet and close the file. Since it is located on the ‘S’ drive, it can only be read by one staff member at a time. Closing it allows access to other staff members who may need to view it.
A shortcut could be created on the desktop, for easy access throughout the day, but ‘Deep Freeze’ will erase it each night.
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