Government Documents (Un-Barcoded)
Checking out un-barcoded Government Documents is different from signing out those with barcodes. Check the inside back cover to verify it is not barcoded. If it is not, proceed with checking it out manually.
Before performing this task for any given patron, you must first scan the patron's ID card into Aleph to determine whether he is a patron in good standing.
Before performing this task for any given patron, you must first scan the patron's ID card into Aleph to determine whether he is a patron in good standing.
Once you have verified the patron has no blocks on his account, obtain a blue 'Government Document Check-Out Form' and have the patron fill out the form. If you are not busy with other patrons, you may assist.
The form is pretty self-explanatory. First, fill out the patron's info in the section on the lower right-hand side of the form. If there are multiple forms to fill out, you may also request the patron to fill out this section in order to save time. Should you choose to complete this section yourself, you can obtain this information from their card, and their phone number is listed in their profile under the Address section of the Patron tab (F7) in Aleph.
When that section is filled out, begin at the top of the form and work down with as much information as you can. It is self-explanatory from here. Write out the full title of the Government Document in the top section, along with any relevant information in the other boxes.
The loan period is the standard three weeks, no matter what type of patron they are (Undergraduate, Graduate, Faculty, etc.).
Manually record the due date and place the slip like a bookmark in the Document and desensitize the item. Advise the patron of the three week due date. Place the forms in the designated area at the Circulation Desk, to be recorded the next morning for statistics.
The next morning, once the stats have been recorded, the staff member will inter-file the card with the other manual Periodicals that have been signed out.
Please note that the above steps must be completed for every Government Document without a barcode that the patron wishes to borrow.
Should the patron wish to renew a Government Document, retrieve the slip, write the new due date (three weeks) in the appropriate box (First Renewal, Second Renewal, etc.) and place it in the same holder as you did when first checking it out, so the transaction can be recorded for statistics.
Back to Circulation procedures
The form is pretty self-explanatory. First, fill out the patron's info in the section on the lower right-hand side of the form. If there are multiple forms to fill out, you may also request the patron to fill out this section in order to save time. Should you choose to complete this section yourself, you can obtain this information from their card, and their phone number is listed in their profile under the Address section of the Patron tab (F7) in Aleph.
When that section is filled out, begin at the top of the form and work down with as much information as you can. It is self-explanatory from here. Write out the full title of the Government Document in the top section, along with any relevant information in the other boxes.
The loan period is the standard three weeks, no matter what type of patron they are (Undergraduate, Graduate, Faculty, etc.).
Manually record the due date and place the slip like a bookmark in the Document and desensitize the item. Advise the patron of the three week due date. Place the forms in the designated area at the Circulation Desk, to be recorded the next morning for statistics.
The next morning, once the stats have been recorded, the staff member will inter-file the card with the other manual Periodicals that have been signed out.
Please note that the above steps must be completed for every Government Document without a barcode that the patron wishes to borrow.
Should the patron wish to renew a Government Document, retrieve the slip, write the new due date (three weeks) in the appropriate box (First Renewal, Second Renewal, etc.) and place it in the same holder as you did when first checking it out, so the transaction can be recorded for statistics.
Back to Circulation procedures