Fine Payments - Partial Payment
At times, a patron may not be able to pay their fines in full. In such cases, we do accept partial payments, but the amount of the partial payment cannot be any arbitrary sum. Fines attached to an individual item have to be paid in full.
In the examplewith the fine total of $33.00, the amount for one item was $6.00, another $7.50 and the last $19.50. If the patron only had $20.00, we could pay off the $19.50, or $13.50 ($6.00 + $7.50).
We cannot take a sum of say $10.00, because to do so we would have to clear part of an individual item’s fine (e.g. $6.00 + $4.00 from item two, which would leave it with a partial balance.) The reason we cannot do so is that Aleph’s accounting function does not credit the partial amount to the sublibrary’s account. This causes accounting problems for Novanet and its member institutions.
For Example, after being informed of his options, the patron decides to pay the $13.50 combination:
- Complete the Patron information section (Name, ID and Barcode).
- Paid to Saint Mary's = $13.50
- Paid to Other Novanet Libraries = $0.00
- Total paid = $13.50
- Amount Still Owing = $19.50
Complete the transaction on the cash register using the appropriate category ('SMU Fines' in this example).
In Aleph’s Cash node, highlight the two items to be cleared using Shift-Click or Ctrl-Click. $13.50 will be displayed in the ‘Subtotal’ box:
Click the ‘Pay Selected’ key. This will open the Cash Transaction box displaying $13.50
in the 'Pay Sum' field.
Select the Payment mode and click OK.
Check the Cash screen again to ensure that the correct balance is displayed.
When the fine is paid on Aleph, a transaction receipt is automatically printed on the departmental printer. Staple the Aleph receipt to the completed Fine Payment Record (remember to date and initial the form), and place in the tray marked ‘Fine Payments - to be Checked’.
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Check the Cash screen again to ensure that the correct balance is displayed.
When the fine is paid on Aleph, a transaction receipt is automatically printed on the departmental printer. Staple the Aleph receipt to the completed Fine Payment Record (remember to date and initial the form), and place in the tray marked ‘Fine Payments - to be Checked’.
Back to Services Offered