Pickup up a Thesis After Reference Desk Hours
Students normally pick up their theses through the staff at the Reference desk.
Occasionally, the Reference desk will not be staffed when a student comes to pick up a thesis. In such instances, the student will ask at the Circulation desk.
The student assistant needs to refer the student to the Supervisor, who will provide the service to the student. The following instructions are for Supervisors:
Students
writing theses and Major Research Projects (MRP) are required to submit
institutional copies for distribution to departments, the Archives, and the
Library’s circulating collection. They may also order personal copies. The
following procedures deal only with personal copies.
After
student copies of the thesis or MRP have been delivered to the Reference Office,
students will be notified by Archives staff. If the original authors cannot pick
up the copies in person, they may appoint a designate to pick it up for them.
This will be noted on the forms.
Never
give a thesis to anyone other than the student or his or her designate. Some
theses and MRPs may contain restricted or confidential
material.
When
the student shows up at the Circulation desk after Reference desk hours to
request their personal copies:
- First ask whether they have been notified by Archives staff that the thesis is available.
- If yes, ask for ID to verify that it is in fact the author.
- Search the burgundy binder alphabetically for the last name to locate the ‘Thesis Processing and Binding’ form.
- Locate the box toward the bottom of the page titled ‘Student Copy’ (see example).
- If someone other than the author is to pick up a thesis, it will be noted here.
- You need to see identification for the designate.
- Have the student check to ensure that it is in fact his or her thesis as there may be two people with the same name.
- Have the student date and sign the Thesis Processing and Binding form
- If you cannot make out the handwriting, have them legibly print their name as well.
Finally, the thesis needs to be desensitized.
- Ask the student/designate to drop by the Circulation desk and have the item desensitized
- Explain that the security strip will set off alarms elsewhere (video stores, Chapters) so the thesis is desensitized to spare them embarrassment